Registration
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Important Date
Registration Dates
| Early Bird | July 1 - August 31 (JST=GMT+9) |
|---|---|
| Regular | September 1 - October 20 (JST=GMT+9) |
| On Site | November 9 - November 12 (JST=GMT+9) |
*Registration after October 20 will be available on site.
Cancellation & Refund Dates
| Cancellation fee before August 31 | JPY2,000 (Administration fee) |
|---|---|
| Cancellation fee after September 1 | 100% (No Refund) |
Registration Information
Registration Information
- Registration will be completed only with full payment.
- Registration Confirmation will be sent to you via e-mail after your online registration.
For Students
- Students are required to upload a copy of valid student ID (student card or official admission letter) including the expiry date to the registration system (acceptable file type: pdf, jpeg, jpg, png & gif).
- Registration Confirmation will be sent to you via e-mail after your online registration.
Registration Fee
| Participant | Accompanying Person | |||
|---|---|---|---|---|
| Early Bird (July 1 - August 31) |
Regular (September 1 - October 20) On Site(November 9 - 12) |
|||
| Registration | General | JPY 60,000 | JPY 70,000 | JPY 8,000 |
| Student | JPY 10,000 | JPY 15,000 | ||
| Producer (Participation is possible only November 9 - 10) |
JPY 25,000 | |||
| Gala Dinner (November11) | JPY 20,000 | JPY 20,000 | ||
(Please scroll sideways to view the whole table.)
*Tax is included in all registration fee.
*All payment should be made in Japanese yen only.
Entitlements (What are included in the registration fee)
| Participant’s includes | Accompanying Person’s includes | |
|---|---|---|
| Opening / Closing Ceremony |  |
|
| Admission to all Scientific Sessions | |
- |
| Producer Seminar | |
- |
| Access to Exhibition Area | |
|
| Welcome Reception | |
|
| Luncheon / Evening Symposium | |
- |
| Congress Kit | |
- |
(Please scroll sideways to view the whole table.)
Payment Method
- Payment can be made by credit card through the registration page or by Domestic bank transfer.
- For Early Bird Registration, please complete the payment before September 14, 2025 (JST=GMT+9).
- For Regular Registration, please complete the payment before November 3, 2025 (JST=GMT+9).
*The payment deadline is within two weeks of the application deadline.
Credit Card
Acceptable credit card are VISA, Master Card, American Express, Diners Club, or JCB.
Domestic Bank Wire Transfer
Bank transfers can be made only in Japan.
- Bank Transfer Payment will be processed through GMO Payment Gateway Inc. The destination bank account is GMO Aozora Net Bank.
- Bank Transfer Payment is available only in Japan. (Please note that the payment procedure pages are written only in Japanese.)
- Please note that the bank account No. will be unique to each participant. Therefore, please find your bank account No. on the procedure page of your My Page and complete the payment individually.
- A bank transfer must be made in full amount without any deductions of bank charges. All bank remittance charges are to be paid by the registrants.
- Please check the remitter’s name. It must be the same as the registrant’s name.
Refund
Refund of your payment will not be conducted automatically.
If refund occurs due to the change or cancellation of your registration, please contact the Registration Desk (apvs2025-rgst@or.knt.co.jp) with your name and registration No..
If payment was made by credit card, refund will be made to the same credit card.
If payment was made by domestic bank transfer, please inform us of your bank account by email.
Cancellation & Refund Dates
| Cancellation fee before August 31 | JPY2,000 (Administration fee) |
|---|---|
| Cancellation fee after September 1 | 100% (No Refund) |
Cancellation & Refund Policy
- Cancellation must be notified to the Registration Desk in writing by e-mail (apvs2025-rgst@or.knt.co.jp)
- All refund will be made after the congress.
- All bank service charge will be deducted from all congress registration refunds.
Online Registration
Click here to register.
Application Contact / Planning & Operation
Corporate 3rd Office, Kinki Nippon Tourist Co., Ltd.(KNT)
Address: Sumitomo-shoji Kanda-Izumi-cho Bldg., 12F,
1-13 Kanda-Izumi-cho, Chiyoda-ku, Tokyo, 101-0024, Japan
E-mail: apvs2025-rgst@or.knt.co.jp
10:00am-5:00pm [JST = UTC+9] Closed on Saturdays, Sundays and National Holidays
(National Holidays: Jul. 21, Aug. 11, Sep. 15, Sep. 23, Oct. 13, Nov. 3)
*Please note that date of change/cancellation will be based on our working hours.
Visa
If applicants would like to ask us for assistance in obtaining visa, applicants must meet all of the following requirements.
- You have completed online registration.
- Your registration fee has been paid.
*For more information regarding visa support application, please refer to the Visa Document Support page.
Disclaimer
Every attempt will be made to present the program as printed. However, the APVS 2025 Congress reserves the right to alter or cancel, without prior notice, any of the arrangements, programs or other items relating directly or indirectly to the Congress, for any cause beyond its reasonable control. The APVS 2025 Secretariat is not liable for any loss or inconvenience caused as a result of such alterations.
Insurance
Participants are advised to take care of their own travel and medical insurance and to extend their policy to cover personal possessions as the Congress does not cover individuals against cancellation of bookings or theft or damage to their belongings.